Language Coordinator

The Language Coordinator is responsible for overseeing and coordinating WICE language courses working to ensure a coordinated, quality program of languages courses to our members.

Primary Tasks:

Monitor email and respond to questions from students and potential students.

Coordinate with the office manager, marketing, HR, volunteer coordinator and IT dept.

Prepare and submit course details for website publication including developing the calendar, pricing and course descriptions.

Monitor registrations to optimize availability.

Review teacher invoices for payment.

Coordinate class coverage in case of an absence.

Find qualified teachers if a vacancy occurs.

Monitor discussion groups to ensure they have weekly facilitator coverage.

Provide information to potential volunteers and coordinate on boarding.

A time commitment of 5 hours per week, with an additional 5 hours per week during peak periods is necessary. Most work can be from home but it is necessary to go to the office on occasion.

Long term availability (minimum 12 - 18 months) is preferred.

Do you want to master new technical skills and volunteer to support a diverse non-profit organisation?

The IT team at WICE are looking for new members to help us with our daily management of our IT systems as well as using technology as part of a wide variety of new projects. Whilst experience in IT of any kind is a bonus it is by no means necessary. All we require of our volunteers are to have everyday computer knowledge, a willingness to learn new skills and a minimum of 5 hours work a week. Full training will be provided.

Projects will include.

• Web design and content creation in support of the organisation in general and specific events
• Administration of content management systems.
• Administration of Google cloud tools.
• Database administration.
• Support to marketing, operations and accounting teams.

This is a great opportunity to get involved with WICE, make a valuable contribution and see all aspects of the organisation. If you want to learn new skills and achieve some goals that would look great on a future CV all whilst having the feel-good factor of volunteering then we would like to hear from you.

We are seeking discussion group facilitators in, English and French.

You will work as a team with other facilitators leading the group once every two or three weeks.

Select an interesting topic for the group to discuss and then guide a discussion by asking questions and ensuring an environment where group members feel comfortable expressing themselves. Help group members expand their cultural and language knowledge by providing cultural insights and clarification on vocabulary, slang, and pronunciation to help advanced students gain fluency and speaking confidence in a fun and relaxed environment.

In addition to our traditional groups that meet in our classroom, we are also creating on-line discussion groups that would allow you to volunteer for this role without leaving home

The Accounting Assistant works closely with the WICE Treasurer to import financial data into Quickbooks on a weekly basis (2 hours a week in the WICE Office). Training on internal systems will be provided. Previous experience with Quickbooks is required.

The WICE team is seeking a number of enthusiastic marketing volunteers to work on specific projects through the summer and autumn months. Active engagement in a range of responsibilities, including assisting in all aspects of the Marketing Communication implementation to support direct response marketing and brand strategies; supporting the senior staff in the development of language course marketing campaigns and media placement activities; and assisting in the development and project management of Open House and Apero evenings. A great way to get hands on experience in a busy, lively marketing team.

To cater to the diversity of our membership, we are seeking 1-3 people to organise and host cross-cultural events everyone could engage in ie, hosting a British High Tea. The hours needed to volunteer fluctuate (and could be tailored to a certain extent) throughout the year depending on when events would be hosted, ensuring they fit around other WICE offerings. While there are no essentials skills or minimum training required, those who love organising social activities and would like to share their cultural background are encouraged to apply.

As part of the IT support group in WICE, this position works closely with the WICE Programs team, including the Program Manager and Department Coordinators and Office Manager.

Job Description:

• Create and update courses and events on Wild Apricot from information provided by program directors
• Create, update and schedule customize automated emails
• Set up event meetings in Zoom and monitor for conflicts
• Provide Zoom links to Department Coordinators
• Create and/or update the course loading event submission form each trimester
• Provide guidance to the program/event coordinators in preparing the events
• Work can be done remotely, however you must have a reliable internet connection and computer

Required Skills:

• Comfortable working with technology
• Strong writing & editing skills in English
• Ability to communicate well in a team environment
• Internet connection is required

An advantage to have:

• Experience in database management
• Project planning skills
• Knowledge of basic HTML

Time commitment:

• Typically 1 hour per day, 4 or 5 days per week for a total of 5 hours per week with up to 10 hours a week during weeks leading up to new trimesters.
• Flexible to work from home and the WICE office from time to time or when required (when the office reopens).

Start/End date of Position:

Immediate. Long term - minimum six months or longer, preferably one year or longer